Data Collection and Privacy Policies

San Beda College Alabang is committed to exercising, protecting, and upholding your right to quality education and privacy. We adhere to the provisions of the Philippine Data Privacy Act of 2012. Hence, we process your personal and sensitive personal information that identifies you as an individual.

We respect your right to privacy and for this purpose, this notice informs the community of the legal basis for the processing of personal and sensitive information. This policy is in place to protect your data privacy and your academic rights as a student.

PERSONAL AND SENSITIVE PERSONAL INFORMATION COLLECTION

San Beda College Alabang offices collect your personal information through paper-based and online systems. We collect, generate, and safeguard your data, which consists of written records, photographic and video images, digital material, and biometric records for the school’s RFID. We use your data or information as indicated below:

1. For admission and enrollment. When you apply for admission, we collect, among others the following: (1) registration/profile information such as your name, email address, home address, cell phone number, and other contact details; (2) data about your personal circumstances, for example, your family background, history, and other relevant circumstances, previous schools attended, academic performance, and medical records; and (3) and any or all information obtained through the entrance tests or admission examinations.
2. Data we generate after enrolment and during your stay with us. After your admission to SBCA, we may also collect additional information about you, including (1) your academic or curricular undertakings, schedule, program flow, scholastic performance, attendance record, psychosocial health status, etc.; (2) co-curricular activities you engage in, such as service learning, outreach activities, internship or apprenticeship compliance; (3) your extra-curricular activities, such as membership in student organizations, leadership positions, and participation and attendance in seminars, competitions, programs, outreach activities, and study tours; and (4) any disciplinary incident that you may be involved in, including accompanying sanctions. We may acquire other forms of data like pictures or videos of activities you participate in, via official documentation of such activities, or through recordings from closed-circuit security television cameras installed within school premises.
3. Other Personal Information. There may be instances when personal information is sent to or received by us even without our prior request. In such cases, we will determine if we can legitimately keep such information. If it is not related to any of our legitimate interests, we will immediately dispose of the information in a way that will safeguard your privacy.

Otherwise, it will be treated in the same manner as the information you provide us. If you supply us with the personal data of other individuals (e.g., person to contact in the event of an emergency), we will request you to certify that you have obtained the consent of such individuals before providing us with their data.

INFORMATION/DATA MANAGEMENT:

We use your personal data to pursue our legitimate interests as an educational institution, which includes among others, a variety of academic, administrative, research, support services, and statistical purposes. We generate and protect the following:

1. Application for admission.
2. Confirmation or processing of incoming students, transfer, and registration of students for enrollment.
3. Recording, generating, and maintaining student records of academic, co-curricular, and extra-curricular engagements.
4. Storing and evaluating student work, such as homework, seatwork, quizzes, long tests, exams, term papers, theses, dissertations, capstone projects, reflection papers, essays, and presentations.
5. Recording, generating, and maintaining records, whether manually, electronically, or by other means, of grades, class schedules, attendance, and participation in curricular or extra-curricular activities.
6. Maintaining student information on LIS and SBCA Learning Management Systems.
7. Grades evaluation for academic deliberations and student performance.
8. Processing of scholarship applications, grants, reports, and other personal data for submission to partner organizations pertinent to scholarship opportunities.
9. Investigating incidents related to student behavior and implementing disciplinary measures.
10. Maintaining directories and alumni records.
11. Compiling and generating reports for research purposes.
12. Providing services such as health, insurance, guidance services, counseling, information technology, library, sports/athletics, transportation, parking, campus safety, and security.
13. Managing and controlling access to campus facilities, and equipment.
14. Communicating/disseminating official school announcements.
15. For marketing and promotional advertisements/materials.
16. Soliciting participation in research and non-commercial surveys.
17. Soliciting your support, financial or otherwise, for SBCA’s projects, programs, or events.

DISCLOSURE OR TRANSFER OF YOUR INFORMATION

In adherence to standardized school-to-school practice, we may also share, disclose, and transfer your data to schools/organizations as necessary, such as:

1. Notice of Acceptance/Certificate of Registration issued to bonafide students.
2. Awarding of scholarship grants, class lists/schedules, either online or in school bulletin boards.
3. Sharing of your personal data with your parents, guardians, or next of kin, as mandated by law to promote your best interests or to protect your health, safety, security, or that of others.
4. Posting of graduation brochure for distribution to donors/donors.
5. Distribution of the list of graduates and awardees.
6. Reporting and/or disclosure of information to PAASCU, NPC, DepEd, CHED, Bureau of Immigration, Department of Foreign Affairs, Legal Education Board, Supreme Court, Professional Regulation Commission, and others as the law requires. Sharing of information to the Athletic Association of the Philippines and other sports bodies for determining eligibility in sports or academic competitions, and other similar events.
7. Conducting research or surveys for purposes of institutional advancement.
8. Publishing academic, co-curricular, and extra-curricular achievements in school bulletin boards, websites, social media sites, and publications.
9. Sharing academic achievements with partner institutions.
10. For information dissemination and promotion of the school using photos, videos, and pertinent information.
11. Live streaming of events.
12. Publication of communications as necessary in social and print media.

The Data Privacy Act 2012 is the policy of the State to protect the fundamental human right of privacy, of communication while ensuring the free flow of information to promote innovation and growth. The State recognizes the vital role of information and communications technology in nation-building and its inherent obligation to ensure that personal information in information and communications systems in the government and the private sector are secured and protected (DPA Sec. 2). You may access the provisions of the law at Republic Act 10173 – Data Privacy Act of 2012 – National Privacy CommissionNational Privacy Commission.